Reception / Sales Administrative Officer at Rapid Aluminium
Rapid Aluminium
Lusaka, Zambia
5d ago
source : Jobs in Zambia

Rapid Aluminium LTD is looking for a motivated individual with the following qualities :

  • Female Zambian between the ages of 25 to 50.
  • With Receptionist / Secretarial Qualifications.
  • Minimum of Grade 12 pass grade.
  • Tech Savvy, Computer literate in Microsoft Office and Social Media.
  • Well-spoken and Sales / Marketing driven.
  • Must have strong analytical skills and excel in Scheduling and filing.
  • Must always be smartly dressed, presentable and have a high level of Communication etiquette.
  • Short hand would be an added advantage.
  • Any Experience in the Aluminium / construction industry will be an added advantage.
  • Must be able to start immediately.
  • Must have traceable references.
  • At least 5 years’ experience in a similar position.
  • Job Description :

    Manning the switchboard and being front of office

  • Handling incoming phone calls and directing customer enquiries to the relevant person
  • Making sure the reception area is clean and welcoming to clients
  • Collecting customer details and directing them to the relevant person
  • Customer liaison.
  • Providing profile samples to the Clients and demonstrations / explanations of the various different Frame Designs and options.
  • Supporting the Directors in :

  • Preparation and submission of Employee contracts to the Ministry of Labour
  • Managing of employee personal files (both electronically and paper based)
  • Writing of letters, memo’s and circulars to both an internal and external audience
  • Taking minutes of management meetings and circulating the minutes.
  • Preparation of employee ID cards.
  • Managing the access control time and attendance system to produce the time book for all hourly paid employees.
  • Supporting in the management of director’s diaries including :

  • Arranging appointments
  • Booking of travel tickets
  • Booking of hotel accommodation / car hire
  • Supporting the Finance Officer in :

  • Time book management
  • Management of Overtime claims.
  • Local supplier payments
  • Daily payment receipting, banking and depositing
  • Supporting the Sales Officer, Maintenance Foreman and Installations Manager in :

  • Managing the Maintenance Team.
  • Managing the warranties provided for the repairs done.
  • Booking of appointments, maintenance appointments and site visits,
  • Data inputting.
  • Filing of all quotations, Hand over certificates and ensuring all debts are collected.
  • Generation of quotations and Proforma invoices (manual and Gineri Quick quote)
  • Preparing of material lists and ordering of glass and Aluminium profiles and products.
  • Assist with Monthly Performance appraisals.
  • Assist with the recruitment processes of hourly paid personnel.
  • Planning, Arranging and organizing corporate functions, gifts, calendars, etc
  • Office environment and surroundings

  • Managing the Office Orderly to ensure as follows :
  • a. All Offices are clean, especially all GLASS.

    b. Ensure that the Yard and Garden is tidy and presentable

  • Managing and Accounting for :
  • a. cleaning materials

    b. Purchasing of office consumables and stationary.

  • Overseeing the IT system (server, PC’s, printers), telephone system, Cameras and security system are working efficiently and are periodically maintained
  • Making sure all external and internal lights are working
  • Making sure air-conditioning units are periodically maintained
  • Filing, faxing and ordering stationary and other supplies
  • Data inputting and management of filing
  • Any other Duties as instructed by Senior Management

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