At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization.
We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant.
Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more.
This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.
Pact strives for a world where all people are heard, capable, and vibrant. Pact employees embrace the following core values as representatives of the institution :
all people have a right to participate in decisions affecting their lives
gender equity is mandatory for social transformation
resources are allocated in a transparent manner, guided by accountability to our clients and Pact’s role as steward of resources intended for the poor
diversity in background, gender and age strengthen our capacity to be wise managers of public and private funds
teamwork and collaboration shape our day-to-day working relationships
innovation and risk taking to achieve impact and broad scaleable results drive strategic priorities
gathering and sharing information are primary roles for all employees
staff growth and advancement are a priority, including training and professional skills building to increase knowledge and competence and to stay abreast of new developments, especially in technology
a healthy balance between work and life outside of work must be maintained for work satisfaction and fulfillment
The Grants and Contracts Manager is directly responsible to and supervised by the Deputy Chief of Party, Pact Zambia. The Grants & Contracts Manager provides high-level grants and contracts management and administration to achieve project goals, working with partner organizations of all levels.
S / he provides overall leadership and oversight for all aspects related to management of sub-grants, subcontracts, and procurements.
This requires close collaboration with Pact HQ to ensure compliance with Pact and USAID guidelines. The Grants and Contracts Manager supervises all staff with grants and procurement functions.
S / he reports to the Deputy Chief of Party.
Key Performance Areas :
Grantee Capacity Building and Support
Specific Duties :
Develop subcontract and sub-grant award documents compliant with donor requirements and Pact standard templates and work closely with Pact HQ Agreement Management team to execute quality sub-awards.
Administer the full cycle of sub-award management activities beginning from solicitation through selection, pre-award assessments, negotiation, monitoring / compliance visits, and closeout.
Utilize Pact’s sub-award management system (Salesforce) and accounting system (Serenic NAV) for sub-award issuance and management.
Ensure that all required documentation is available and stored as per Pact regulations.
Oversee budget management of projects’ sub-award pools working with the Finance Manager. Work closely with the Finance Manager to ensure accurate and timely disbursement and liquidation of sub-award expenses.
Ensure timely training of grantees and Pact staff to understand and comply fully with donor standards. Develop training materials and carry out regular trainings with grantee partners.
Ensure that office systems for grants and contracts administration are maintained and that regular reports are provided to Pact headquarters.
Award and administer sub-contract(s) and consultant agreements necessary to support local programs and projects
Develop and / or update Country Office Sub-awards Manual in compliance with Pact HQ guidance.
Support closeout of awards, including preparation of final inventories, property disposition, etc.
Provide effective performance management, mentoring, and coaching for staff under his / her direct supervision.
Provide training, as required, related to areas of his / her expertise and country office needs.
Contribute to the global Grants Management Community of Practice to share best practices and lessons learned on Pact’s intranet Mosaic.
Perform other duties as assigned.
Skills and Abilities :
Consistently works within internal process and procedures
Strong interpersonal and team building skills
Exceptional planning and time management skills
Strong written and oral communication skills, including the ability to make a presentation
Ability to problem-solve difficult issues
Ability to multitask with ease, adapting to frequently changing priorities
Good negotiating and conflict resolution skills
Strong understanding of budgets
Competence using common desktop applications and internal systems
MA / MSc Financial Management, Full ACCA, CIMA, ZICA and at least 7 years of relevant experience (or equivalent)
Experience managing sub-award design and administration
Experience in donor funds administration
Understanding of local contract and procurement law
Knowledge of USAID rules and regulations as related to contracts and cooperative agreements; working knowledge of OMB Circulars
Fluency in English
Experience assessing the responsibility and grant-worthiness of organizations through financial statements, audits, and other documentation presented in a proposal or in support of an award
Proven capacity to design and deliver a range of training and technical assistance programs to build full range of capacities for grant management
Proficiency in a local language
Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.