Job Title : Procurement Officer
Department / Unit : Finance
Location : Lusaka, Zambia
Duration : Full-Time position
Reports to : Procurement Specialist
John Snow Health Zambia (JSH-Z) with support from USAID through the eSCMIS Project will continue assisting the Government of the Republic of Zambia in the rollout of a next-generation electronic supply chain management information system (eSCMIS).
The eSCMIS Project aims to increase the use of health services, decrease disease burden and increase quality of life through ensuring appropriate quantities and quality of health commodities are available at health facilities to meet patient demands.
Continuing the rollout of and provision of technical support to the existing eLMIS will enable a seamless transition from the activities being done under predecessor projects.
Establishing public private partnerships to promote sustainability and eSCMIS transition to the government are key objectives in Zambia during this 5-year project plan.
The eSCMIS Project will work closely with and in support of the Ministry of Health.
Position Description :
JSH-Z seeks a dynamic and highly experienced candidate for the position of Procurement Officer to be based in Lusaka, Zambia.
The Procurement Officer will support the Procurement Specialist to complete a variety of local and international procurements for both operations and programmatic.
The Procurement Officer will report to the Procurement Specialist and help in achieving the project’s goals and objectives.
Roles and Responsibilities :
Prepare tender documents; undertake tender evaluations, placements and management of contracts.
Ensure all purchase orders are raised in compliance with JSH-Z policies and ensuring that all applicable FAR guidelines are followed and all required waivers and documentation are in place.
Maintain auditable records for all procured items which include all supporting documentation : FPRs, FPQs, bid evaluations with memorandum of negotiation, purchase orders, invoices and proofs of delivery.
Work with JSH-Z staff on how to pre-qualify vendors for some procurements (e.g. quotes from hotels valid for 3 to 6 months)
Work with staff on procurement guidelines, ensuring that staff develop the capacity to follow all applicable procurement rules correctly.
Following verification of satisfactory receipt of goods or services, coordinate timely payment with JSH-Z Finance
Provide monthly cash flow needs for local procurement to the JSH-Z Finance team in line with respective team budgets to ensure timely payment of local suppliers.
Produce periodic status reports on procurement as required by JSH-Z, eSCMIS & USAID.
Implement and adhere to JSH-Z’s personnel and fraud management policies.
Perform other duties as assigned by the Procurement Specialist or other senior staff.
Diploma or higher in procurement, logistics or any related field.
2 3 years of experience in procurement of goods and services.
Sound knowledge of USAID procurement regulations.
Basic understanding of strategic sourcing.
General understanding of supply chain including planning and inventory.
Strong representational and interpersonal skills.
Must be a detail-oriented person with good organizational skills.
Good written and verbal communication and presentation skills in English.
Proficiency in common computer packages such as Word and Excel and familiar with the use of databases.
Strong initiative and self-motivation required, with a commitment to teamwork.
Experience working with an NGO preferred.
Supervision and Reporting :
The Procurement Officer will work under the guidance and supervision of the Procurement Specialist.
How to Apply